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Q:
Where will the conference be located? Q: Where will the conference be located? A: The 14th Annual Graduate Student Research Conference in Hospitality and Tourism will be held January 4-6, 2009. On January 4th the conference will be located at the Stan Fulton Building on the UNLV campus. On January 5th & 6th the conference will be held at the South Point Hotel, Casino and Spa. For directions to the Stan Fulton Building click here. For information on discounted hotel rooms please go to the hotel information page. Q: How do I register for the conference? A: Please use the conference registration link and follow the instructions on the page. Please note: the deadline for discounted registration ($145 for students, $180 for faculty) is November 30, 2008. Conference registration after that time will be $275 per person. Also, please note that at least one of the student authors of each accepted paper must register for the conference by November 25, 2008. Q:
Is there a discount for early registration? A: A discount for faculty and students of sponsoring schools will be available only until November 30, 2008. After this date the registration fee will be full price for all attendees. When registering for the conference be sure to use the correct source code for your school exactly as it is listed on the conference registration page. This source code should be entered on the first screen of the registration system. After filling in the required registration information you will see the pricing screen. If you have entered the correct source code before the early registration deadline you will see the discounted price in the Your Price column of the pricing screen. Q: How will I know if my abstract has been accepted? A: Notification for acceptance to conference will be announced on October 31, 2008 via the conference website. To check your abstract's status go to www.hotelgradconference.com and click on the "Login/My Account" link. Once you have logged-on click the "View Upload(s)" link. On this screen you will be able to see the status of your absrtact as well as click on a link to view the reviewers' comments. Q: I have checked my account but do not see the status of my abstract. What should I do? A: This often occurs when users have multiple graduate conference accounts or an abstract was submitted by one of the co-authors of the paper. First, please be sure that you are using the account with which your abstract was submitted. If you still experience difficulties, please contact us at papers@hotelgradconference.com. Q: My abstract was accepted to the Graduate Conference. What do I do now? A: Once you have been notified that your abstract is accepted you should begin incorporating the reviewers' feedback that you recieve into a final version of your work. Once this is done, your final (revised) paper(s) should be submitted to the conference website by uploading them in the same way that you uploaded your absrtact(s). Please remember that your acceptance to the conference is conditional on your submission of a final (revised) paper by Novermber 25, 2008. Q: My abstract was accepted but I am unable to attend the conference. Can I still submit my paper? A: At least one of the student authors of the paper must attend and present the paper at the graduate conference. Also, please be aware that authors with accepted papers must be registered for the conference by November 25, 2008 or their paper will not be included in the conference proceedings nor will they be scheduled to present. Q: What are the format specifications for the final paper? A: Please click here for specifications on submitting Track 1 final papers. Please click here for specifications on submitting Track 2 final papers. Q: My paper was accepted as a stand-up presenation. How much time will I have to present my paper? A: The time alotted for each stand-up presentation is approximately 15 minutes with approximately five minutes for questions. Q: What type of A/V equipment will be available for my stand-up presentation? A: Computers with Microsoft PowerPoint 2003 and overhead projectors will be available in each presentation room. Please arrive at your presentation room early to load your PowerPoint file on to the computer. Q: My paper was accepted as a poster presentation. What is the maximum size that my poster can be? A: A poster can be up to a maximum size of 4-feet wide by 3-feet tall. Q: Can you please send me confirmation that a paper was accepted? A: Comfirmation can be obtained by logging on to your conference account and clicking on the "View Upload(s)" link. On this page you will find a list of each paper that you submitted and notification for each that was accepted or rejected. Q: Can you please send me confirmation of my conference registration? A: The final page of the registration process is a screen that should be printed as confirmation of registration. Additionally, an email will be automatically sent to the address that you provided during the registration process. Q: What day will my presentation be on? A: The conference will be held January 4-6, 2009. The schedule of presentations will not be completed until after the deadline for final revised paper submissions on November 25, 2008. Once we have compiled the necessary information the conference program will be posted to the website in mid December. A: To decide if you need an actual invitation letter from the conference to obtain your visa, please visit this U.S. government website http://travel.state.gov/visa/temp/without/without_1990.html. If you do need a letter, please contact Gael Handcock, gael.handcock@unlv.edu and provider her with you full name, your exact address as it should appear on the envelope and the title you wish to use (Ms., Miss, Mr., Mrs., Dr., etc.).
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