Frequently Asked Questions
Q: Where will the conference be located?
Q: How do I register for the conference?
Q: Is there a discount for early registration?
Q: How will I know if my abstract has been accepted?
Q: My abstract was accepted to the Graduate Conference. What do I do now?
Q: My abstract was accepted but I am unable to attend the conference. Can I still submit my paper?
Q: What are the format specifications for the final paper?
Q: My paper was accepted as a stand-up presentation. How much time will I have to present my paper?
Q: What type of A/V equipment will be available for my stand-up presentation?
Q: My paper was accepted as a poster presentation. What is the maximum size that my poster can be?
Q: Can you please send me confirmation that a paper was accepted?
Q: Can you please send me confirmation of my conference registration?
Q: What day will my presentation be on?
Q: I will be traveling to the conference from outside of the United States and require documentation to apply for a visa. Can you please send me the required documents?
Q: Where will the conference be located?
A: The 15th Annual Graduate Student Research Conference in Hospitality and Tourism will be held January 7-9, 2010 at The National Conference Center near Washington, DC.
Q: How do I register for the conference?
A: Please use the conference registration link and follow the instructions on the page. Please note: the deadline for discounted registration is November 30, 2009. Conference registration after that time will be $250 per person.
Also, please note that at least one of the student authors of each accepted paper must be registered for the conference by November 27, 2009.
Q: Is there a discount for early registration?
A: A discount for faculty and students of sponsoring schools only will be available until November 27, 2009. After this date the registration fee will be full price for all attendees.
When registering for the conference be sure to indicate your home institution. This source code should be entered on the first screen of the registration system. After filling in the required registration information you will see the pricing screen. If you have entered the correct source code before the early registration deadline you will see the discounted price in the Your Price column of the pricing screen. THIS NEEDS WORK!!!
Q: How will I know if my abstract has been accepted?
A: Authors will be notified by e-mail of acceptance of the abstract by October 10, 2009. The conference website will announce this deadline as well.
Q: My abstract was accepted to the Graduate Conference. What do I do now?
A: Once you have been notified that your abstract is accepted you should begin incorporating the reviewers' feedback into a full and final version of your work. Once this is done, your final (revised) paper(s) should be submitted to the conference website by uploading them in the same way that the abstract(s) was/were uploaded. Please note that your acceptance to the conference is conditional on your submission of a final (revised) paper by November 6, 2009.
Q: My abstract was accepted but I am unable to attend the conference. Can I still submit my paper?
A: At least one of the authors of the paper must attend and present the paper at the graduate conference. Please be aware that authors with accepted papers must be registered for the conference by November 27, 2009.
Q: What are the format specifications for the final paper?
A: Please click here for specifications on submitting Track 1 and Track 2 final papers.
Q: My paper was accepted as a stand-up presentation. How much time will I have to present my paper?
A: The time allotted for each stand-up presentation is approximately 15 minutes with approximately five minutes for questions.
Q: What type of A/V equipment will be available for my stand-up presentation?
A: Computers with Microsoft PowerPoint and overhead projectors will be available in each presentation room. Please arrive at your presentation room early to load your PowerPoint file on to the computer.
Q: My paper was accepted as a poster presentation. What is the maximum size that my poster can be?
A: A poster can be up to a maximum size of 4-feet wide by 3-feet tall.
Q: Can you please send me confirmation that a paper was accepted?
A: Confirmation of final acceptance will be e-mailed to authors by November 20, 2009.
Q: Can you please send me confirmation of my conference registration?
A: The final page of the registration process is a screen that should be printed as confirmation of registration. Additionally, an email will be automatically sent to the address that you provided during the registration process.
Q: What day will my presentation be on?
A: The conference will be held January 7-9, 2010. The schedule of presentations will not be completed until after the deadline for final revised paper submissions on November 6, 2009. Once we have compiled the necessary information the completed conference program will be posted to the website in mid-December.
Q: I will be traveling to the conference from outside of the United States and require documentation to apply for a visa. Can you please send me the required documents?
A: To decide if you need an actual invitation letter from the conference to obtain your visa, please visit this U.S. government website NEED LINK HERE.
If you do need a letter, please contact Dr. Rick Perdue at perduerr@vt.edu with your full name, your exact address as it should appear on the envelope and the title you wish to use (Ms., Miss, Mr., Mrs., Dr., etc.).